Capability
Redaction at scale, across every regulated workload.
Whatever you're disclosing — to a data subject, a regulator, a court — Smartbox finds the personal data and redacts it across the full dataset in one operation. Documents, scans, images, audio transcripts, video transcripts. Reviewer-attributed, audit-logged, defensible at Tribunal.
What redaction looks like in Smartbox
Six properties that make redaction defensible.
Bulk redaction by entity, pattern, or saved rule
Apply thousands of redactions across an entire dataset in one operation. Redact every NHS number, every postcode, every named third party — at once, then spot-check. Save the rule set for re-use on the next matter.Detection across 14 entity categories
Names, salutations, dates, money, addresses, postcodes, phone numbers, email, URLs, payment cards, SSN / IDs, company names, passwords / secrets — across text, tables, images, and the transcripts of audio and video. Add your own dictionaries and regex rules; we don't assume our list is complete.Works on every file type your team produces
PDFs, Word, Excel, PowerPoint, emails (.msg, .eml), scans, images, handwritten notes, audio recordings, video recordings, forensic extracts. If it's a file, we ingest it; if it's got text or speech, we make it searchable and redactable.Reviewer attribution and audit log on every decision
Every redaction is logged with the reviewer who made the call, the time, the rule (or override) applied, and the document hash. Every override is reviewable. Every decision is defensible if it's challenged.Irreversible at disclosure
Once a document is redacted and disclosed, the redactions are flattened into the image. They can't be reversed, copied off, or accidentally exposed — no matter what the recipient does with the file.Deterministic by design
The same input always produces the same output. Reviewer A and Reviewer B working on the same document an hour apart see the same automated suggestions.See /platform/technology for what that property means and why we built it.
Where redaction fits
Redaction is the work — the workload it sits inside differs by team.
Subject Access Requests (DSAR / SAR)
Redact third-party and sensitive data across a subject's record before disclosure.
Learn moreFreedom of Information
Redact personal data, third-party content, and exemption-marked material across an FOI response.
Learn moreInvestigations
Redact employee names, customer identifiers, and privileged material across HR, M&A, or regulatory disclosure.
Learn moreBreach forensic assessment
Identify and quantify personal data in an exfiltrated dataset, with the same engine.
Learn moreEvidence disclosure
Redact witness identifiers, third-party content, and sensitive material across disclosure bundles.
Learn moreCompliance workflows
Apply consistent redaction rules across recurring compliance work — supplier records, audit packs, internal investigations.
Learn more
It is important that technology-assisted solutions have the necessary tools to help our lawyers review, redact, and prepare datasets quickly, accurately, and competitively. Smartbox.ai gives us everything we need — and more.
See redaction on your own files.
A 30-minute demo using sample data of the kind your team handles.