Regulatory technology platform
Detect, dedupe, and redact sensitive data — at scale.
Smartbox.ai finds personal data across millions of files, redacts it accurately, and gets compliant disclosures out in days — for SARs, FOI, investigations, breach reporting, and evidence bundles.
Use cases
One platform. Every job that involves sensitive data.
Subject Access Requests
Handle DSAR / SAR responses end to end, from intake to disclosure, on a defensible audit trail.
Learn moreFreedom of Information
FOI and EIR disclosure for public authorities, with collaborative review and bulk redaction.
Learn moreInvestigations
HR cases, internal misconduct, market abuse, M&A disclosure, regulatory submissions — with a reconstructable record of every decision.
Learn moreBreach forensic assessment
Tell the ICO what was in an exfiltrated dataset, accurately, within the clock.
Learn moreEvidence disclosure
Disclosure bundles for police and prosecutions, including audio and video transcription.
Learn moreCompliance workflows
ISO 27001 control evidence, recurring audit packs, supplier due diligence — productised and tracked.
Learn more
Trusted by law firms, NHS trusts, councils, and academy trusts
- Paris Smith LLP
- NHS Bradford District Care
- NHS Foundation Trust
- Multi-Academy Trust
- UK council
- FCA-regulated firm
The platform
Smartbox.ai is the data analysis and compliance platform UK organisations use to do regulated work at scale.
One platform. Fifty-plus operations across documents, images, audio and video. Whatever you have to disclose — to a data subject, to a regulator, to a court — Smartbox helps you find it, redact it, and disclose it.
- Ingest anything
- Detect 14 categories of personal data
- Bulk redact
- Workflow it
- Audit it
Why Smartbox
Why teams choose Smartbox.
- 01
Defensible by design
Cryptographic chain of custody on every file. Deterministic AI: the same input always produces the same output. An immutable audit log of every reviewer action.
- 02
At scale, on time
Process terabytes of mixed-format data — documents, scans, dictation, video — without breaking statutory deadlines.
- 03
One platform, one audit story
Replace point tools across DSAR, FOI, investigations and breach response with a single platform that procurement, security and audit can all sign off.
How it works
Collect, review, disclose — without leaving the platform.
- 01
Collect
Upload files in any format — emails, PDFs, scans, handwritten notes, audio, video. Smartbox automatically reads, transcribes, catalogues, and classifies what's inside, fingerprinting every file with SHA3-256 at first byte and starting its custody chain there.
- 02
Review
Personal data is highlighted and grouped across 14 entity categories. Add notes, collaborate across the team in information-barriered workspaces, and apply thousands of redactions across an entire dataset in one click.
- 03
Disclose
Share the redacted disclosure via a secure link. Pre-disclosed documents are saved as flat images that cannot be un-layered. The audit log is exportable for the ICO, the Tribunal, or your internal audit team.
Customer outcome
Less to review. Less to spend. Deadlines met.
COST PER REQUEST
£17
The cost of answering a subject access request, down from around £1,258 handled manually — roughly 52.5 hours of staff time per request.
REVIEW SET
63%
of a typical DSAR dataset is duplicated content, removed automatically before anyone begins reviewing.
RESPONSE TIME
75%
faster response at a high-security psychiatric hospital, with improved accuracy and reduced risk.
What our customers say
It is important that technology assisted solution has the necessary tools to help our lawyers review, redact and prepare datasets quickly, accurately, and competitively. Smartbox.ai gives us everything we need – and more.
Smartbox.ai helped us be more efficient and meet our deadlines.
With Smartbox.ai, we reduced our SAR response time from weeks to just a couple of days.
See Smartbox on your own files.
A 30-minute demo with a product expert. No deck. We'll use sample data of the kind your team handles — SAR bundles, medical records, FOI material, investigation corpora.